APP 110 Business Computer Fundamentals
Week 2 Assignment
Learning Objectives Covered
LO 04.01 – Create a new Microsoft Word document utilizing a template
The leading software for virtually every business setting is Microsoft Word. Employers are seeking candidates that can create and change documents in MS Word. This assignment is designed to help develop the necessary skills required to effectively use MS Word templates which can help you be more productive in the workplace.
Microsoft Word has hundreds of templates that you can access to do pretty much anything you can think of. There are templates for business cards, flyers, resumes, cover letters, brochures, presentations, calendars, certificates and much more. If you can imagine it, there is probably already a template in MS Word for it. The wonderful thing with Word is that if you do come up with something that you do not find a template for, you can make one of your own. For example, if you work in a business where you regularly send out client emails with standard information, you can create a template of your standard client email. Then you can go in and fill in the personalization without having to do any other work once the template is set up how you want it. This is a huge time saver and allows you to focus your efforts and time on other more important tasks. The uses are limitless when it comes to templates.
If you find yourself always using the same documents time and time again, why not learn to use a template to cut down on the time you spend creating new documents each time? The following steps show how to create a new Microsoft Word document utilizing a template.
First you will need to find the appropriate template for what type of document you want to create. There are many templates available for free through MS Word. These can be found by clicking on the File tab on the Word Ribbon and then selecting the “New” menu item located on the left side of the screen.
You will be able to choose from a wide variety of templates that will meet your needs. Feel free to explore the templates by typing ideas into the “search” field or selecting one of the “suggested searches” to refine a list of template ideas.
When you find a template that you would like to use, you can download the template as it is, or customize it if needed. Click on the template you have chosen (this will show you a larger version of the template) and then select the Create button, which will create a new file for your use.
Once your new template is open, you will want to save it to your computer. To do this, go to File > Save As and save the document. You can now begin to edit fields and create a document that is customized to your needs.
This short video will show you the basics of how to use templates in Word 2016. (6:15 min)
Now you will be able to find templates and save them for use in your personal life and business purposes whenever you need to.
For this assignment you will be creating a custom business brochure using a template that is offered in MS Word. Search for the template named “Brochure” by either using the “search” field and entering “business brochures” or search for brochures by clicking on the “business” link under the “suggested searches”. The template looks like the following image:
APP110_Word Brochure Template_HC.png
After you have selected the correct template and followed the steps that were presented to you in the background information of this assignment, you may begin customizing your template. Come up with a business idea and information that pertains to that business, such as a mission statement, business name, and advertising slogan. Keep note of these details so you will be able to fill out the needed information into the business brochure template. The business ideas you come up with may correlate with the career path you want to follow, or it can be a side business idea you have always wanted to try. The nice thing about MS Word templates is they contain text in the original template to help guide and advise what information would be useful when creating your personalized information. After you have worked out your business details, fill out the following information into the above named template (be sure to pay attention to the suggestions located within the template text.):
Company Name and address information
Company mission statement and company tagline or brochure subtitle
Include at least two images that correlate with your business
Basic information about your products and/or services offered by your business and how customers can benefit from them.
Just like the template informative text explains, it is important to keep your information brief, friendly, and readable. Make the document look as professional as possible when customizing your content, but have fun creating it as well. Always remember to save your document after you begin modifying the content to prevent any potential loss of work. After you have completed your business document, follow these submission instructions to complete this week’s assignment.
APP 110 Business Computer Fundamentals